What is a Student Permit?

In accordance with Section 26 of the Cosmetology Act, a student who is registered in a course of cosmetology at a school must apply for and receive a Student Permit within thirty (30) days of beginning the course.  Upon providing evidence that he or she meets the prerequisites set out below and and after submitting the appropriate application to the Executive Director of the Cosmetology Association, the student shall be issued a Student Permit which enables the student to engage in the practice of cosmetology under the direct supervision of a Master Cosmetologist Instructor to the extent necessary to fulfill the requirements of the curriculum and in order to satisfy the requirements set out in the Act.  A Student Permit will be effective for the term of the course in which the student is registered at the time the student applies for the Student Permit.

IMPORTANT:  All applications must be received and approved by the Association within 30 days of the student's intake date.  Failure to provide the application within 30 days for approval will result in lost program hours.

Where do I get a Student Permit Application?

Upon your enrolment, the Admissions Coordinator will provide you with a Student Permit Application.  Once you have completed your Student Permit Application, the Admissions Coordinator will submit the application to the Cosmetology Association's Provincial Exam Coordinator.

What do I need to submit with my Student Permit Application?

Applications will be processed upon receipt of the items listed below.  Failure to complete and include the required fee(s) and documents for a Student Permit may result in the application/request being denied.

• Student Permit Application
• Student Enrollment fee as per Schedule B of the Association's By-laws
• Provincial Exam fee as per Schedule B of the Association's By-laws
• Completion of Grade 12 (Academic Program, GED, Canadian Adult Achievement Test) - include transcripts

IMPORTANT:   A transcript of marks or diploma verifying completion of grade 12 is required to obtain a student permit.  Certified translation of out of country (or French) document is required to obtain a student permit.  If a student withdraws within 90 days of intake, the exam fee will be refunded upon receipt of the student withdrawal form and student permit.

Requesting accommodation for applicants with disabilities:

The Association will make reasonable efforts to accommodate applicants with special needs.  Request for accommodation during Provincial Examination are to be made directly to the Association's Executive Director (in writing) on the student/participant's application, prior to submitting.

A request for accommodation must include,

• the nature of the disability,
• the type of accommodation being requested, and 
• when available, a description of what accommodation the applicant has received in the past.

Please note: Depending on the nature of the disability and the type of accommodation being requested, the Executive Director may request that the applicant provide additional evidence to support such a request.  Additional evidence may include but is not limited to a formal medical diagnosis or documentation from a health care practitioner explaining the need for the accommodation being requested.

Types of Accommodation:

• The Executive Director is not required to provide the applicant with their preferred type of accommodation.  In cases where the applicant's specific request cannot be met, the Executive Director will work together with the applicant to determine a reasonable solution.
• If the applicant and the Executive Director cannot agree on what type of accommodation is appropriate in any case, the Executive Director will make a determination as to what accommodation, if any, is to be provided.

Examples of accommodations that may be made include, but are not limited to:

• Assistance in completing the written exam
• Equipment for practical examination
• Written oral examination (private with assistance)
• Alternative time / additional time

Please note:  Any arrangement (i.e: a language interpreter) must be arranged in advance and all arrangements are at the expense of the exam participant.  The Executive Director may decline to provide any accommodation when doing so would circumvent a bona fide occupational requirement.  Notes related to an accommodation request are kept in the member's file separate from other materials in order to avoid inappropriate disclosure of personal health and / or medical information.

Student Withdraw

Students withdrawing from a program are required to fill out a Student Withdraw Form.  The Instructor in charge of training (as indicated on the Student Permit) must complete and submit to the Association for each student within 10 days of the withdrawal or termination from the program.

Provincial Examination fees may be refunded up to 90 days after a course intake date.  The Student Enrollment is non-refundable.  Refunds will be issued to schools only.  Accounts may be settled through the school administration.